CAR POOL

What is in the register

• cars
• events related to the cars such as regular maintenance or MOT
• cards with fuel finding
• monthly statements (accounts)
• permission for private use of company cars

Processes and connection with other systems

• recording monthly statements (accounts) by every employee directly into the application
• placing of reservations for company car use (for private use) by every employee directly into the application
• the notifications about car use allowance are sent to the employees automatically by email
• automatically generated email with a requests to complete the statement (account), repeated requests if there is a delay
• automatic identification of the statement (account) with requested control
• transfer of the data into economy and HR system
• connection with portals of companies CCS, Benzina, etc.
• windows on dashboard - new reservations, cars not returned, statements not completed, statements with mistakes, next maintenance, cars for discharge, expiration of cards with fuel finding
• calculation of taxable and non-taxable employees return duties

Connection with other modules

• car reservation by employees
• car appointed for use by employees short and long term
• car appointment to the employees based on their localisation within the frame of pasport

Exports/examples of use (reports)

• monthly statements of all car use
• data for wages (salaries) preparation within the frame of car pool (taxable and non-taxable employees return duties)
• statistics for discharge and liquidation of cars (sales, thefts, accidents, total damage)
• other statistics such as usage life of cars, expenses, kilometres driven

What questions does this model answer?

• How many cars are for use in company's car pool?
• Which cars are going to have MOT or regular annual maintenance soon?
• Which employees didn't return (completed) monthly statement on time?
• Which statements have to be checked?
• Which fuel cards need to be changed in the next period?