MODULE KEYS ECONOMY

What is in the register

• the list of keys
• the list of cards (entry, ID, safety)
• the list of codes

Processes and connection with other systems

• automatic control of validity of the cards
• the tool for matching payables and receivables between employee/supplier and organisation
• register of all cards type edited within IS organisation
• handling over cards and keys to the tenant, respectively the lodger based on rental respectively tenancy agreement
• connecting the register of external employees with HR systems
• connection of cards holders register with safety systems in the organisation
• introduction of the system of the so called universal key to the organisational structure
• entry data for crisis management agenda
• tool for the management of the system for health and safety at work courses and fire alarm instruction
• actualisation of data of keys economy in connection with internal moving
• automatic ending of the validity of access for employees and suppliers when the contract with the organisation has ended

Exports/examples of use (reports)

• actual number of external employees in the organisation
• the list of returned and not returned cards and keys
• the number of keys issued following certain criteria ( person, department, room)
• statement of people with entry access following certain criteria (room, supplier)
• statement of actions needed to be undertaken when employees are moved

Connection with other modules

• direct connection with module Space Management
• data from keys economy are interconnected with register data in module People
• connection to partner (service supplier, tenant) who is in the register of contracts (including his personal representation)
• graphical picture of entry access in CAD module (based on employees, respectively external employee role in the company)

What questions does this model answer?

• Who has access to particular room?
• Which rooms does particular person have the key of?
• Who is responsible for granting entry/access to a supplier?
• Did the employee return all keys after his job contract had finished?
• How many people have entry access to a particular building?
• Was the entry card validity cancelled to the supplier when their agreement finished?
• Did the tenant/lodger return the key after moving out from the rented space?
• Which keys is it necessary to change when moving from/to the building, and to whom should these be provided?