MODULE FOR COSTS PLANNING
What is in the register
- pexpenses plans for particular locations, departments or costs centres - during certain period
- real expenses
Processes and connection with other systems
- joining the economy system
Exports/examples of use (reports)
- arbitrary report with costs sums for particular buildings, costs centres, and so on.
- report of costs for regular and operative maintenance - comparison of planned costs with real costs
Connection with other systems
- possible connection with Pasport (Building survey) in case of costs planning for single buildings (e.g. buildings and locations)
- costs can be monitored also on the level of property and technology elements
- module is often used for costs planning within the framework of Regular maintenance
Which questions are solved/answered by this module?
- How much is the sum of planned costs for the particular building in certain year?
- For which costs centre do I plan the most costs?
- What works are included in the costs plan for the particular building?
MODULE INVENTORY
What is in the register
- inventory history
- inventory team
- property inventory list
- found and not found assets
- assets surplus and assets not yet in the register
Processes and connection with other modules
- how to organize and realize the inventory
- sending group emails to all inventory team members about realized changes
- automatic generating of property inventory list following determined criteria
- function for assigning property lists to inventory teams
- online access to inventory and other information for all entrusted users
- automatic processing of duplicates in property records
- possible export of property items from the inventory records from relevant ERP system
- possible import of the inventory results into relevant ERP system
Connection with other modules
- to appoint members of inventory team from the list of employees (People)
- to choose assets to take stock from the assets register based on determined criteria
- automatic access to the names of the owners of individual properties
- to show property localisation
Exports/examples of use (reports)
- print reports of inventory lists
- table with appointed organizational inventory team
- statements of found, not found assets together with marking the fields with changes
- statements of newly found assets not yet in the register
- statements of duplicates in the property list
- assets lists based on different criteria (assets classes, costs centres, owner, etc.)
What questions does this module answer?
- What is the inventory time schedule?
- Who is responsible and who runs physical inventory for individual departments?
- How will I send orders during the inventory to inventory team members?
- Which property items should be checked by appointed people?
- What is the inventory result in amount of shortage and surplus?
- Are there duplicates in the inventory statements?
- How can I import the inventory result into used ERP system?
CAR POOL
What is in the register
- cars
- events related to the cars such as regular maintenance or MOT
- cards with fuel finding
- monthly statements (accounts)
- permission for private use of company cars
Processes and connection with other systems
- recording monthly statements (accounts) by every employee directly into the application
- placing of reservations for company car use (for private use) by every employee directly into the application
- the notifications about car use allowance are sent to the employees automatically by email
- automatically generated email with a requests to complete the statement (account), repeated requests if there is a delay
- automatic identification of the statement (account) with requested control
- transfer of the data into economy and HR system
- connection with portals of companies CCS, Benzina, etc.
- windows on dashboard - new reservations, cars not returned, statements not completed, statements with mistakes, next maintenance, cars for discharge, expiration of cards with fuel finding
- calculation of taxable and non-taxable employees return duties
Connection with other modules
- car reservation by employees
- car appointed for use by employees short and long term
- car appointment to the employees based on their localisation within the frame of pasport
Exports/examples of use (reports)
- monthly statements of all car use
- data for wages (salaries) preparation within the frame of car pool (taxable and non-taxable employees return duties)
- statistics for discharge and liquidation of cars (sales, thefts, accidents, total damage)
- other statistics such as usage life of cars, expenses, kilometres driven
What questions does this model answer?
- How many cars are for use in company's car pool?
- Which cars are going to have MOT or regular annual maintenance soon?
- Which employees didn't return (completed) monthly statement on time?
- Which statements have to be checked?
- Which fuel cards need to be changed in the next period?
MODULE REGULAR MAINTENANCE
What is in the register
- plans for regular maintenance
- plans for revisions
- concrete maintenances within the determined plan of maintenance in the past and also in the future
Processes and connection with other systems
- timing of regular maintenance on particular day, week, month
- generating individual maintenances within the framework of determined plans
- system of notification for planned regular maintenance on set up time in advance
- confirmation of finished maintenance including forcing confirmation where any critical shortage, problems appear
- possibility to amend plans in case of changes of configuration in system or in legislation
Connection with other modules
- localisation of the place of regular maintenance
- presentation of the space where the maintenance is carried out with help of the picture in CAD
- include technology or property item, maintenance of which will be solved within the framework of determined maintenance plan
- definition of the suppliers and internal employees who will provide regular maintenance
Exports/examples of use (reports)
- overview of planned maintenance in a time graph
- statement of costs for regular maintenance for individual locations or costs centres
- technological cards for individual facilities
- arrangement of maintenance plans for different criteria as locations, technology, time, suppliers, costs centres
What questions does this model answer?
- Which regular maintenance do I have planned in the following period?
- What is the plan of maintenance for the particular technology?
- Where should be the maintenance done?
- Who will do the maintenance?
